Recruiters message a lot of people, so the replies that stand out are the clear, courteous ones. You don't need to write much — you just need to say where you stand and, ideally, give one easy next step. Here are the situations you're most likely to face.
When you are interested
Show genuine interest, then move things forward by asking for detail or suggesting a quick call. It's reasonable to ask about the salary range early — it saves everyone time.
Hi Jess, thanks for reaching out about the Marketing Coordinator role at Acme — it sounds interesting and I'd like to learn more. Could you share a bit about the team and the salary range? Happy to jump on a quick call this week. Thanks, Sam
When you are not interested
A brief, warm decline is worth sending. You never know when this recruiter will have a role you do want, so leave the relationship on good terms.
Hi Jess, thank you for reaching out. It's not the right fit for me at the moment, but I really appreciate you thinking of me. Feel free to keep me in mind down the track. Kind regards, Sam
When you are happy but open
If you're not actively looking but would consider the right move, say so. Recruiters value an honest "passively open" — just ask them to share enough for you to judge.
Hi Jess, thanks for getting in touch. I'm happy where I am, but I keep an open mind for the right opportunity. If you can share more about the role, team and range, I'd be glad to take a look. Thanks, Sam
When the message is vague
Plenty of first messages are light on detail. It's perfectly fine to ask for the basics before you decide whether it's worth a conversation.
Hi Jess, thanks for reaching out. Before I can say whether it's a fit, could you share the responsibilities, the location or remote setup, and the salary range? Happy to chat once I know a bit more. Thanks, Sam
If you'd rather talk than type, our guide on what to say when a recruiter calls you covers the phone version.
Key takeaways
- Always reply — even a short no keeps the relationship warm
- State clearly whether you're interested
- Ask about the salary range early
- Keep it brief, polite and easy to answer
Reply to a recruiter
Pick your situation, add a couple of details, and copy a polite reply.
Open the recruiter reply generator