Words and phrases to use (and avoid)
The right wording makes a job message clearer and more confident. Copy a phrase that fits, swap the details in [brackets], and steer clear of the wording that weakens your message.
Strong openers
Get to the point and sound professional from the first line.
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I'm writing to apply for the [Role] position. -
Thank you for reaching out about the [Role] role. -
I'm reaching out about the [Role] role at [Company].
Avoid: "To whom it may concern", "Hey", or opening with an apology.
Write the message: Short Job Application Message Generator
Showing genuine interest
Warm and specific beats vague enthusiasm.
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I'd welcome the chance to discuss the role. -
This role aligns closely with my experience in [area]. -
I'm genuinely excited about the opportunity.
Avoid: "I think I might be a good fit", "I guess I could help".
Write the message: Reach Out to a Recruiter Message Generator
Asking clearly
A clear, polite ask is easy to say yes to.
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Could we set up a quick call this week? -
Would you be open to discussing the role? -
I'd appreciate any update when it's convenient.
Avoid: "Just checking in", "Sorry to bother you", "I know you're busy but".
Write the follow-up: Job Application Follow-Up Generator
Sounding confident
Cut the hedges — let your experience stand.
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I led a team of five... -
I delivered [result]... -
I'm confident I can add value here.
Avoid: Filler that shrinks you: "just", "only", "I'm no expert, but".
Read the guide: How to Address Selection Criteria (STAR Method)
Warm, professional closings
Finish politely and make contact easy.
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Thank you for your time and consideration. -
I look forward to hearing from you. -
Kind regards, [Your Name]
Avoid: Over-casual sign-offs: "Cheers!!!", "Ta", "Thanks heaps".
See subject lines: Email Subject Lines for Job Communication
Frequently asked questions
Why does wording matter in job messages?
Clear, confident, polite wording is easier to read and leaves a stronger impression. Small changes — like cutting "just" or naming the role up front — can make a message land better.
How do I use these phrases?
Copy one that fits, swap the placeholders in [brackets] for your details, and use the matching tool to write the rest of the message.
Is it bad to sound casual?
A warm tone is good; over-casual wording can read as unprofessional in a first message. When in doubt, keep it friendly but professional.