Words and phrases to use (and avoid)
The right wording makes a job message clearer and more confident. Copy a phrase that fits, swap the details in [brackets], and steer clear of the wording that weakens your message.
Strong openers
Get to the point and sound professional from the first line.
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I'm writing to apply for the [Role] position. -
Thank you for reaching out about the [Role] role. -
I'm reaching out about the [Role] role at [Company].
Avoid: "To whom it may concern", "Hey", or opening with an apology.
Write the message: Short Job Application Message Generator
Showing genuine interest
Warm and specific beats vague enthusiasm.
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I'd welcome the chance to discuss the role. -
This role aligns closely with my experience in [area]. -
I'm genuinely excited about the opportunity.
Avoid: "I think I might be a good fit", "I guess I could help".
Write the message: Reach Out to a Recruiter Message Generator
Asking clearly
A clear, polite ask is easy to say yes to.
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Could we set up a quick call this week? -
Would you be open to discussing the role? -
I'd appreciate any update when it's convenient.
Avoid: "Just checking in", "Sorry to bother you", "I know you're busy but".
Write the follow-up: Job Application Follow-Up Generator
Sounding confident
Cut the hedges — let your experience stand.
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I led a team of five... -
I delivered [result]... -
I'm confident I can add value here.
Avoid: Filler that shrinks you: "just", "only", "I'm no expert, but".
Read the guide: How to Address Selection Criteria (STAR Method)
Warm, professional closings
Finish politely and make contact easy.
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Thank you for your time and consideration. -
I look forward to hearing from you. -
Kind regards, [Your Name]
Avoid: Over-casual sign-offs: "Cheers!!!", "Ta", "Thanks heaps".
See subject lines: Email Subject Lines for Job Communication
More on wording your messages
Frequently asked questions
Why does wording matter in job messages?
Clear, confident, polite wording is easier to read and leaves a stronger impression. Small changes — like cutting "just" or naming the role up front — can make a message land better.
How do I use these phrases?
Copy one that fits, swap the placeholders in [brackets] for your details, and use the matching tool to write the rest of the message.
Is it bad to sound casual?
A warm tone is good; over-casual wording can read as unprofessional in a first message. When in doubt, keep it friendly but professional.