Email subject lines for job communication
A clear subject line gets your email opened and found again later. Copy one that fits, swap the details in [brackets], and use the matching tool to write the rest.
Confirming an interview
Clear, so it's easy to find later.
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Interview confirmation — [Your Name], [Role] -
Confirming [day, date] interview — [Your Name] -
Re: Interview invitation — [Your Name], [Role]
Write the email: Interview Confirmation Reply Generator
Following up after an interview
Warm and specific.
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Thank you — [Role] interview, [Your Name] -
Following up on my interview for [Role] -
Great to meet you — [Your Name], [Role]
Write the email: Interview Follow-Up Email Generator
Following up on an application
Names the role up front.
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Application follow-up — [Role], [Your Name] -
Checking in on my application for [Role] -
Still keen — [Role] application, [Your Name]
Write the email: Job Application Follow-Up Generator
Resignation email
Formal and unambiguous.
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Resignation — [Your Name] -
Notice of resignation — [Your Name], [Role] -
Formal resignation, last day [date]
Write the email: Resignation Email Generator
Responding to a job offer
Positive and clear.
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Accepting the [Role] offer — [Your Name] -
Re: [Role] offer — [Your Name] -
Thank you for the offer — [Your Name]
Write the email: Job Offer Response Generator
Asking for a reference
Polite and easy to say yes to.
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Quick reference request — [Your Name] -
Would you be a referee for me? -
Reference request — [Your Name]
Write the email: Ask for a Reference Message Generator
Sending a handover email
Helps your team find it fast.
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Handover notes — [Your Name], [Role] -
Handover before my last day ([date]) -
Handover: [project / area]
Write the email: Handover Email Generator
Asking about your first day
Friendly and to the point.
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First day details — [Your Name] -
Looking forward to starting [day] — a couple of questions -
Start details for [date]
Write the email: First Day Checklist
Frequently asked questions
What makes a good job email subject line?
Keep it short and specific: say what the email is about and include your name and the role where it helps. That makes it easy to read and easy to find later.
How do I use these subject lines?
Copy the one that fits, then swap the placeholders in [brackets] for your details. Use the matching tool to write the body of the email.
Should I reply within an existing email thread?
If you're replying to their message, keeping the thread (with "Re:") helps them track it. For a new message, a clear fresh subject line works best.