A resignation conversation is short, and it goes best when you're prepared. Tell your manager in person (or on a call) before anyone else, keep it brief and gracious, and follow up in writing. Here's how.
How to prepare
Decide your proposed last day before the meeting, and have a written resignation ready to send straight after. Check your contract, award or agreement if you're unsure about your required notice period. Book a short, private meeting rather than dropping it in the corridor — your manager will appreciate hearing it properly.
What to say in the meeting
Keep it simple: thank them for the meeting, say you've decided to resign, give your proposed last day, and offer to help with the handover. You don't need to over-explain your reasons.
Thanks for making the time, Jess. I wanted to tell you in person that I've decided to resign from my role. I'd like my last day to be Friday 18 July, and I'm committed to a smooth handover.
Handling their reaction
Managers react in different ways — surprise, disappointment, sometimes a counter-offer. Stay calm and gracious, and don't feel you have to decide anything on the spot. If you're put on the spot, it's fine to say you'll confirm the details in writing. The meeting script generator includes short‑notice and brief versions for trickier situations.
Follow up in writing
After the conversation, send a short written resignation so there's a clear record. Our Resignation Letter Generator and Resignation Email Generator turn a few details into the wording. Then plan your handover and, when the time comes, a farewell.
Key takeaways
- Tell your manager in person, before anyone else
- Prepare your last day and a written resignation first
- Keep it brief, clear and gracious
- Stay calm if there's a counter-offer
- Follow up in writing the same day
Plan the conversation in seconds
Pick an approach, add a couple of details, and get calm, professional wording to tell your manager you're resigning.
Open the meeting script generator