Delays happen — a late train, traffic, a meeting that overran. What matters is letting your interviewer know promptly and handling it with composure.
Message as soon as you know
The moment you realise you'll be late, let them know — don't wait and hope to make up time. A quick heads-up is far better than arriving unannounced.
Hi Jess, so sorry, I'm running about 10 minutes late due to a delayed train. I'm on my way now. So sorry for the inconvenience.
Keep it short and sincere
Apologise briefly, say roughly how late you'll be, and confirm you're on your way. A one-line reason is courteous but optional. Avoid long explanations.
Offer to adjust if needed
If you'll be significantly delayed, offer to reschedule or to fit in with whatever works for them. If it turns into a new time, our reschedule guide can help.
Key takeaways
- Message as soon as you know
- Apologise briefly and say how late
- A reason is optional
- Offer to reschedule if needed
Send a running-late message fast
Add a couple of details and get a quick, polite message to copy and send.
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