When an interview invitation lands, replying promptly shows you're organised and keen. You don't need anything elaborate — a couple of clear sentences that confirm the time and format will do the job nicely.
Reply promptly
Aim to respond the same day, or within one business day. A quick confirmation reassures the employer and helps lock in your slot before times fill up. If you can't commit to the proposed time, it's fine to say so and suggest alternatives — see how to reschedule a job interview politely.
What to include
A strong confirmation reply covers four things:
- A thank you for the invitation.
- A clear confirmation that you'll attend.
- The date, time and format (phone, video or in person), so there's no confusion.
- An offer to provide anything they need, or a question about parking, joining links or who you'll meet.
Email, text or short reply?
Reply in the same channel the employer used. If they emailed, reply by email; if they texted, a short message is fine. Keep the wording warm and concise either way.
Thank you for the invitation to interview for the Customer Service Officer role. I'm pleased to confirm I'll attend the video interview on Tuesday 22 July at 10am. Please let me know if there's anything I should prepare.
Once it's confirmed, it can help to share your availability if they've asked — see how to share your availability for an interview.
Key takeaways
- Reply the same day where you can
- Confirm the date, time and format
- Match the channel they used
- Offer to provide anything they need
Confirm your interview in seconds
Add a few details and get a polished confirmation reply to copy and send.
Open the confirmation tool