Leave Request Email Generator
Planning a break? This free tool writes a clear leave request to your manager for annual leave, long service leave or unpaid leave, with your dates, return date and handover plan. Nothing you type is stored.
Example leave requests
Here's the kind of wording this tool produces. Yours will use the details you enter.
Subject: Annual leave request
Hi Jess,
I'd like to request annual leave from Monday 5 January to Friday 16 January. It's for a family trip overseas. I'd be back at work on Monday 19 January.
To keep things running, I'll finish the monthly report before I go and Alex can cover urgent requests.
Please let me know if those dates work, or if you'd like to discuss. Once you're happy with it, I'll submit it through the usual leave process.
Thanks,
Sam
Hi Jess, could I please take unpaid leave on Friday 30 May? Let me know if those dates suit. Thanks, Sam
Frequently asked questions
How much annual leave do I get in Australia?
Full-time and part-time employees get 4 weeks of paid annual leave a year, based on their ordinary hours (part-time is worked out pro rata). Casual employees don't get paid annual leave. Source: Fair Work Ombudsman, checked 26 October 2026.
Can my employer refuse my annual leave request?
The Fair Work Ombudsman says an employer can only refuse an annual leave request if the refusal is reasonable. You do need to ask before taking it, and your award, agreement, policy or contract may set out how.
How far in advance should I ask?
As early as you can, especially for longer breaks or busy periods. Check your workplace policy, which may set a minimum notice period.
Where does long service leave come from?
Long service leave usually comes from state or territory laws (or sometimes an award or agreement), so how much you get and when depends on where you work. Check the Fair Work Ombudsman's long service leave page or your state's information.
Is anything stored?
No. Your details are sent to our server only to build the message on this page, then discarded. Nothing is saved and there's no sign-up.